Registrar

• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values. 
• Versed in rules and regulations of the Ministry of Education and ensures compliance during the admission process. 
• Maintain an accurate record of all places available at the school and an up-to-date waiting list that details students who wish to be enrolled and have passed any necessary placement tests. 
• Meet with prospective parents; explain admission procedures, curriculum, fee structures and SPEA regulations. Ensure all admission documentation is completed effectively. 
• Respond to all enrolment inquiries, telephone calls and emails, courteously and in a timely manner. 
• Create and maintain current Acceptance, Waitlist, and Deny of admissions letters. 
• Manage the maintenance of an accurate database of all new registrations, current students and exiting students. 
• Prepare reports for the School Principal/CEO and the corporate office reflecting current enrolment, waiting lists and the status of vacant seats. 
• Update, maintain and manage the student information in the system ensuring that up-to-date information is available on a daily basis.
• Maintain communication with other GEMS schools Registrars in a similar target market to ensure that prospective parents who are unable to secure a place at the school are guided to secure a place at an alternative GEMS school that meets their educational needs. 
• Update weekly and monthly enrolment reports for Principal/CEO and GEMS Corporate Office.  Assist the Principal in making student projections and consequent strategic planning. 
• Maintain and create files for all new applicants, new students, current students, exiting students and alumni. 
• Meet with prospective parents to explain admission procedures, curriculum, fee structure, and regulations in order to ensure prospective parents enroll their children at the school.  
• Registrar in a similar target market to ensure that prospective parents who cannot secure a place at the school are actively guided to secure a place at an alternative GEMS school. 
• Maintain an accurate record of all places available at the school and an up-to-date waiting list details 
• Students who wish to be enrolled and have passed any necessary placement tests. Registrars should aim to have 50 students per year group, fully assessed waiting to be placed. 
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times. 
• Initiate effort and energy beyond the typical work day, where the tasks require additional commitment. 
• Attend staff meetings and serve on committees as required.  
• Perform other duties as requested by the Principal. 

Effective interpersonal skills to aid in daily contact with a diverse multicultural population. 

Attention to detail & able to prioritize key tasks .

Deliver results in a timely manner with the highest degree of efficiency. 

Strategize, plan and deliver independently and collaboratively .

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.

A graduate in any relevant field