Overview

GEMS AL BARSHA NATIONAL SCHOOL

Job Description

About the Role:

GEMS Al Barsha National School is seeking to appoint an experienced HR Manager with experience leading the HR function in a school setting including recruitment, onboarding, employee relations, employee engagement and the full employee life cycle.

The position reports directly to the Principal/CEO and functionally to the School Support Centre and HR Business Partner. The HR Manager will manage and support day-to-day operations along with the administration of HR policies, procedures and programmes.

Key Accountabilities:

The School HR Manager will be the first point of contact for all school staff on all HR matters; duties will cover the full spectrum of the employee life cycle.

Recruitment and On-boarding

  • Provide support to the Principal/CEO in the recruitment of all school-based positions.
  • Liaise with School Support Centre HR recruitment team for teaching positions and complete all administrative tasks related to the teacher recruitment process.
  • Manage the full process for the recruitment of non-teaching positions including advertising, shortlisting and screening candidates, setting up interviews and communicating with candidates throughout the recruitment process.
  • Responsible for recruitment and onboarding of Emirati staff, in line with the schools Emiratisation targets. All related processes and procedures to be completed within the mandated timeframes.
  • Prepare employment contracts using D365 in compliance with GEMS policies and procedures and UAE Labour Law regulations.
  • Coordinate the preparation of the Ministry of Labour offer letter and employment contract process with the school designated Government Relations staff member. 
  • Liaise with the MSO to book travel for new employees and maintain regular communication with new hires, including sending Welcome Email and Handbook, answering questions, and conducting new hire inductions. 
  • Process new hire paperwork including bank account forms, medical insurance and access card requests.
  • Design and conduct new employee orientations to explain school policies, compensation and benefit programs. 

 HR Operations

  • Manage and support day-to-day operations of all HR related matters in the school.
  • Manage the administration of HR policies, procedures and programs.
  • Provide advice, assistance, and follow-up on school policies, procedures and documentation.
  • Manage employee filing system maintaining up-to-date soft copy and electronic versions for all school employees. Ensure files contain all relevant information and are maintained in an organised manner.
  • Administer and explain benefits to employees, serve as liaison between employees and insurance carriers.
  • Produce NOCs, salary certificates and salary transfer letters using D365, in English and Arabic as required on a timely basis. 
  • Develop and maintain HRIS database, employee files and records.
  • Update employee handbook as required.
  • Support ERP project team with input on HR systems, policies and requirements.
  • Track approval process whenever other department’s signatures are required, or when D365 system approvals are required. 
  • Run reports from D365 as required by school management, or when specified by the HR Area Manager/ HR Cluster Lead, or other areas of the business on a timely basis. 
  • Draft routine correspondence, letters and memos as required by management.
  • Assist and prepare statistical summaries and reports for school and GEMS Corporate office.
  • Attend staff meetings and serve on committees as required.
  • Engage with other School HR Officers in a productive and solutions-focused manner, sharing best practice ideas and positive ways of working.
  • Complete any ad-hoc HR project work as and when required.

Employee Relations

  • Coordinate the resolution of specific policy-related and procedural problems and inquiries.
  • Perform specific research/investigation into employee relations issues as requested and directed by Management.
  • Provide support to HR Area managers and HR Cluster leads as required for all employee relations matters.
  • Advise school management and staff on UAE Labour law regulations and compliance.
  • Be the first point of contact for all employees on employee relations issues
  • Provide guidance and support to employees as and when required.
  • Be a positive role model for all school employees, acting as an employee engagement champion in school.

 Leavers and Off-boarding Process

  • Manage the separations process from start to finish will all employees following resignation or termination.
  • Provide Principal with guidance on Labour Law regulations in regard to separations processes.
  • Liaise with employees identified as leavers to collate exit documentation required and to coordinate clearance procedures.
  • Conduct an exit interview (online and face-to-face) with all leavers, gather exit interview data on a regular basis and present this to the Principal for review

Skills

This exciting opportunity requires the following key competencies and skills and these will be assessed during the recruitment process:

  • Effective communication skills
  • Customer service approach
  • Able to influence colleagues in a diverse cultural environment
  • Deliver results in a timely manner with highest degree of efficiency
  • Collaborate with members of leadership team to deliver key HR initiatives
  • Attention to detail & able to prioritise key tasks
  • Excellent organisation and interpersonal skills
  • Credible experience of managing employee relations

 Qualifications & Experience:

  • A relevant degree or diploma
  • At least a minimum of 2 – 3 years’ experience working in a HR generalist capacity within a school
  • Excellent organisation and interpersonal skills.
  • Experience working in a multi-cultural environment is a plus.
  • Knowledge in general HR office procedures, policies and methods
  • Experience of working on HR Management Systems

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.

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Preferred Candidate

Career Level
Mid Career – Over 2 years experience

 

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About GEMS Education

Trusted for over 55 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 190,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division; and we will impact 20 million by 2020 students through the initiatives of our Charity partner Varkey Foundation.