Overview

GEMS Schools In Uae

Job Description

We are seeking a visionary HR Assistant to start in January 2025, to manage the day-to-day administrative tasks of the Human Resources school office. To work directly for the benefit, service, and facilitation of faculty and staff welfare, creating a friendly environment.

Interfaces with:

Faculty, Principal/CEO, HR Manager, GRO, GRE, Manager of School Operations, Accounts Officer, all SLT, school HR peer groups, members of the School Support Centre, the general school community and partner schools.

Key Accountabilities:

 

Performance Responsibilities:

  • Models and encourages a culture of kindness in support of the core values.
  • Manages HR responsibilities in compliance with policies, procedures and systems.
  • Maintains utmost confidentiality and professionalism at all times.

 Employee Files:

  • Creates an employee file (hard copy and electronic files) for all new hires following the standard guidelines set by GEMS.
  • Maintains all employee files to a high standard (current and archived). Ensure all files are organised and contain all relevant information, and ensure documents are up-to-date at all times.
  • File documents in respective staff files.

 HR Operations:

  • Administers the Leave of Absence request forms and ensures accurate data entry of attendance in PHOENIX/attendance reporting system.
  • Administers, monitors and explains insurance benefits to employees, serves as liaison between employees and insurance carriers. Supports employees with insurance related and medical issues. 
  • Assists PRO with issuing visas and labour cards details.
  • Submits and processes KHDA approvals for relevant employees as part of the compliance process.
  • Produces HR letters, NOCs, salary certificates and salary transfer letters in English and Arabic (in coordination with GRE) as required on a timely basis.
  • Ensures compliance with all HR systems to maintain employee records.
  • Supports ERP project team with input on HR systems, policies and requirements where required.
  • Tracks approval process in for all processes wherever other department’s signatures are required.
  • Runs reports from DAX as required by the HR Manager or other areas of the business.
  • Drafts routine correspondence, letters and memos for approval from Line Manager.
  • Assists and prepares statistical summaries and reports for school management.
  • Maintains staff leave records e.g. annual, medical, holiday and personal leave days for payroll.
  • Deals with staff issues and trying to resolve them in timely and professional manner.
  • Attends HR related meetings and all staff meetings
  • Performs other duties as assigned by the HR Manager and Superintendent/CEO.

     

 

Recruitment and onboarding:

 

  • Prepares all documentation required by the HR Manager and Superintendent/CEO during recruitment processes.
  • Prepares the documents required for onboarding, including visa and labour card processing requirements.
  • Processes new hire forms including bank account forms, medical insurance, business card and access card requests.
  • Prepares the welcome pack for all new hires and liaise with the IT Department to prepare the access cards and laptop/desktop.

Skills

  • High School certificate (minimum), College Degree preferred.
  • HR related qualification is desirable (e.g. CIPD).
  • A minimum of 1 – 3 years’ experience working within Human Resources.
  • Knowledge in general HR office procedures, policies and methods.
  • Experience working in a multi-cultural environment is a plus.
  • Experienced in using MS Office and HR Systems.
  • Strong verbal and written communication skills.
  • Excellent organisation and interpersonal skills.
  • Solid communication skills and attention to detail.
  • Able to multi task and cope with a degree of pressure at peak times.
  • Advance MS Excel skills is a must.

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Preferred Candidate

Career Level
Entry Level – Less than 2 years experience

 

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About GEMS Education

Trusted for over 55 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 190,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division; and we will impact 20 million by 2020 students through the initiatives of our Charity partner Varkey Foundation.