HR Assistant

GEMS Wellington Academy, Al Khail are looking for an experienced HR Assistant to support the HR Manager, ensuring the smooth and efficient operation of HR processes.

• Models and encourages a culture of kindness in support of the WEK core values
• Manage HR Assistant responsibilities in compliance with policies, procedures and systems
• Maintain utmost confidentiality and professionalism at all times
• Coordinates the Teaching License process with HR Manager
• Create employee files for all new hires following the standard guidelines set by GEMS.
• Ensure all files are organised and contain all relevant information, and ensure documents are up-to-date at all times.
• Ensure compliance with all HR systems to maintain employee records. 
• Administer, monitor and explain insurance benefits to employees, serve as liaison between employees and insurance carriers. Support employees with insurance related queries.
• Produce NOCs, salary certificates and salary transfer letters as required in a timely manner.  
• Support ERP project team with input on HR systems, policies and requirements where required.
• Track approval process for all processes wherever other department’s signatures are required. 
• Run reports from D365 as required by the HR Manager or other areas of the business. 
• Maintains staff leave records e.g. annual, medical, holiday and personal leave days for payroll and ensuring accurate data entry in the Phoenix HR platform
• Performs other duties as assigned by the HR Manager and Principal/CEO
• Prepare documentation required by the HR Manager during recruitment processes
• Prepare the documents required for onboarding, including visa and labour card processing requirements in liaison with the GRC
• Prepare the welcome pack for all new hires and liaise with the IT Department to prepare the access cards and laptop/desktop. 
• To initiate, lead by example and actively promote the Academy’s vision and values, showing high respect for others
• Undertake personal development through training and other learning activities including performance management as required
• Recognise own strengths and areas of expertise and use these to advise and support others

• Prior experience in an HR administrative role in UAE is preferred
• Proficiency in Microsoft Office Suite and HRIS systems
• Strong organisational skills with a keen attention to detail
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proactive attitude with a willingness to learn and adapt in a fast-paced environment
• Ability to multi-task and cope with peaks of demand
• Strong customer service and interpersonal skills
• Excellent organisational skills

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.