Executive Assistant (EA) to Principal/CEO

We are looking for an ‘Outstanding’ Executive Assistant to join our dynamic and ambitious team at GEMS Jumeirah Primary School, Dubai.

This is a unique opportunity for a passionate, highly effective assistant to contribute to a school recognised for both inclusive and outstanding learning provision, supporting every child to thrive.  

The Executive Assistant to the Principal will be responsible for managing all assistant and administrative functions as directed by the Principal and will play a crucial role in supporting the school and Senior Leadership Team (SLT). 

Key Responsibilities:

• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS SSC.
• Provide high-level administrative support to the Principal and the wider Senior Leadership Team, ensuring effective coordination and communication across the school.
• Manage calendars, appointments, correspondence, and documentation for the Principal, ensuring accuracy, confidentiality, and timely follow-up.
• Maintain efficient communication channels, liaising tactfully and diplomatically with staff, parents, students, and representatives from the GEMS SSC.
• Compile information from various sources to generate reports; prepare, collate and distribute weekly, monthly and annual reports, as required.
• Organise and coordinate office management activities and oversees school events (in conjunction with the Parent Relations Executive).
• Liaise with various department and key staff to ensure consistency in administrative practices and alignment with school policies and procedures.
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
• Initiate effort and energy beyond the typical workday, where the tasks require additional commitment. 
• Attend staff meetings and serves on committees, as required.
• Perform other duties as requested by the Principal.

• Prior experience in a PA/EA role in the UAE is preferred.
• Exhibit exemplary written and spoken English language skills, including exceptional telephone etiquette.
• Demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative tools (Canva, TEAMS or similar).
• Possess strong presentation skills and the ability to communicate effectively with stakeholders.
• Strong organisational skills with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to multi-task and cope with peaks of demand
• Excellent organisational skills

Benefits:
All positions include an excellent remuneration package, including:

• Competitive tax-free salary
• Discount on GEMS School fees
• Private medical insurance
• Annual airfares to country of residence
• End-of-service gratuity
• Free access to GEMS Rewards loyalty app with discounts on daily life, travel, and leisure in the UAE

 Please note

• Interviews will be held face-to-face, where possible, or virtually on Microsoft Teams, as suitable candidates apply. We reserve the right to make appointments before the closing date of this advertisement, therefore early applications are recommended.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.