Academic Secretary

The successful candidate will act as a professional representative, ensuring the smooth running of leadership offices and contributing to the efficient functioning of the wider school community.

§  Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.

§  Maintain high quality communication from and within the School Office. Liaise with tact and diplomacy with school staff, parents, prospective parents and representative of the GEMS SSC.

§  Provide high-level administrative and secretarial support to the Heads of Year and Head of Department and the wider Senior Leadership Team, ensuring effective coordination and communication across the school.

§  Maintain efficient communication channels, liaising tactfully and diplomatically with staff, parents, pupils, and representatives from GEMS SSC.

§  Compile information from various sources to generate reports; prepare, collate and distribute weekly, monthly and annual reports, as required.

§  Support with the organisation and coordination of school events (in conjunction with the Parent Relations Executive), meetings, and community engagements.

§  Provide administrative assistance for the School’s extra-curricular activities (ECA) programme.

§  Prepare minutes of meetings, as requested.

§  Liaise with various department and key staff to ensure consistency in administrative practices and alignment with school policies and procedures.

§  Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.

§  Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.

§  Attend staff meetings and serves on committees, as required.

§  Perform other duties as requested by line managers.

§  Prior experience in a secretarial role in the UAE is preferred.

§  Exhibit exemplary written and spoken English language skills, including exceptional telephone etiquette.

§  Demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative tools.

§  Possess strong presentation skills and the ability to communicate effectively with stakeholders.

§  Strong organisational skills with a keen attention to detail.

§  Excellent communication and interpersonal skills.

§  Ability to maintain confidentiality and handle sensitive information with discretion.

§  Ability to multi-task and cope with peaks of demand

§  Excellent organisational skills

§  High levels of personal presentation

§  BA preferred but not essential

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.