PYP Secretarty

To assist the Primary School SLT with daily student services by assisting students, parents, and the Primary School in a professional, efficient and courteous manner.

• Models and encourages a culture of kindness in support of the GEMS/GWA core values
• Must adhere to confidentiality
• Coordinates graduation and testing

• Liaises with parents
• Manage counselling calendars – setting up appointments
• Answers the telephone
• Coordinates counselor meetings
• Records meeting minutes
• Administers, orders – stationery, furniture, book club etc.
• Types and distributes letters
• Prepare official transcripts 

• Updates class timetables
• Emails staff daily notices
• Updates teachers on new students
• Has a strong working knowledge of the International Baccalaureate Information System (IBIS) 
• Completes student subject registrations
• Registers students for examinations 
• Monitors IB internal assessments and uploads 
• Mails internal assessments and examinations
• Other related duties in the departments, as assigned

• Candidates must hold a Bachelor’s degree for this role
• Needs to be proficient and/or trainable in school’s software, as well as, excel, csv, etc
• Organized and self-driven
• Exhibit exemplary written/spoken English language skills; including exceptional phone skills
• You will also have good presentation skills and be an effective communicator. You will be able to handle different tasks simultaneously and manage your time in efficient manner

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.